The platform that turns sports operations and performance into a competitive advantage

What ClubSy solves for academies and semi/pro clubs

ClubSy brings order to the club's day-to-day work and gives it a solid base to grow its teams, staff, and competitive activity without losing control.

Club Operations

Plan trainings and matches, publish them when they are ready, and keep everyone informed when something changes.

Attendance Reliability

Collect responses before each event, record attendance live or afterwards, and spot no-show risks early.

Performance & Stats

Capture match statistics with sport-specific templates and publish them only after staff review and approval.

Role Governance

Delegate work to coaches and coordinators with role-based permissions, without giving everyone full administrator access.

Core app capabilities

• End-to-end event management with tentative and confirmed states, updates, and push notifications.
• Recurring series for weekly training schedules, with changes to a whole series or to a single session.
• An availability traffic light that reveals scheduling conflicts before call-ups are confirmed.
• Live check-in and post-event attendance tracking with team and period summaries.
• Inter-club friendly match invitations: propose, counter-propose, accept, or decline.
• Match statistics with a clear lifecycle (draft, live, review, and approved) and templates for each sport.
• Player stat cards, approved reports, and exports for technical staff on plans that include them.
• Facilities directory and map with distance and navigation support for match-day logistics.
• Role-based permissions by club and team, so each person sees only the tools they need.
• Visibility settings (public, members only, or private) for the club profile and its information.

A complete operating model for the club

ClubSy covers the full cycle of a sports club, from the first training session of the season to the last match report.

Club, teams, and seasons

Set up the club profile, organize teams by sport structure and season, and switch between clubs when you work with more than one. When a new season starts, clone the previous structure and reassign members instead of rebuilding everything by hand.

Events and recurring training

Create one-off events or recurring training series by day and date range. Field availability is checked before publishing, and each event can be adjusted individually without breaking the rest of the series.

Call-ups, availability, and attendance

Invite whole teams, specific roles, or individual members. Members confirm or decline in a tap (a reason is required when declining), authorized staff can respond on behalf of others, and coaches see who is coming before the session starts.

Members, families, and guardians

Invite members with a link or a code, and pre-register players in bulk with CSV templates. Minors can join without their own email or phone: they are linked to a parent or guardian account that manages call-ups and follow-up for them.

Friendly matches between clubs

Propose a friendly match to another club, receive counter-proposals, and confirm the agreement inside ClubSy instead of external chat groups.

Notifications and communication

Push and in-app notifications keep members informed about new events, changes, call-ups, and results. Messages are targeted by team, role, and context, so people only receive what concerns them.

Facilities, maps, and match-day logistics

Keep a directory of fields and venues, see them on a map, check the distance from your location, and open navigation directly to the venue.

Member documents

Store documents for each member or team, replace or rename them when needed, and share them with controlled access.

Match statistics and performance

Record match data during or after the game using templates for each sport. Capture keeps working with an unstable connection and syncs when the device is back online. Statistics are published only after review and approval, and they feed player stat cards, team views, and technical reports.

Roles, permissions, and visibility

Assign roles such as club administrator, operations coordinator, team delegate, head coach, assistant coach, or player, with permissions for events, attendance, notifications, and statistics. Decide which club information is public, visible to members only, or private.

Personal area and plans

Each user has a personal area with their own tools and benefits. Clubs and individual users can choose plans that unlock additional capabilities, such as advanced exports, notifications, and branding.

Languages and accessibility

ClubSy is available in English, Spanish, Catalan, French, Italian, German, and Portuguese, and its interface adapts to larger text sizes.

How ClubSy compares

In many sports apps

• Planning, communication, and attendance live in disconnected modules.
• Friendly match coordination happens in external chat tools.
• Permission control becomes hard as staff and teams grow.
• Granular visibility for club information is often missing.
• Season changes mean rebuilding teams and lists by hand.

In ClubSy

• One platform for daily operations and performance statistics, without disconnected tools.
• Role-based permissions with practical delegation for coaching staff and coordinators.
• A structured sports metrics model with review and official approval.
• Friendly match coordination built into the platform.
• Season cloning and member reassignment that keep the club structure from one year to the next.
• Growth paths for the club and personal performance insights for players.

Benefits for clubs and their community

Club Leadership

More operational control, standardized processes, lower administrative costs, and a professional image for the club.

Operations Managers

Repeatable event workflows, fewer conflicts with fields and schedules, and faster onboarding for new staff.

Coaches & Technical Staff

Smooth match-day execution, clear call-ups, structured statistics, and season trend tracking.

Players, Families & Community

Clear schedules, quick responses to call-ups, venue information, and personal participation insights.

A season with ClubSy

1. Register the club or join it with an invitation, and set up teams, roles, and facilities.
2. Invite staff, players, and families, and link minors to their guardians.
3. Publish the training schedule as recurring series and plan the matches.
4. Collect availability, confirm call-ups, and record attendance.
5. Capture match statistics, review them, and share the approved results.
6. Close the season and clone its structure for the next one.

Plans, privacy, and availability

The tools available to each person depend on the club plan, the assigned role, the club's visibility settings, and the device permissions. ClubSy shows only the options that apply to each user. Personal data is handled according to the published privacy documents, with specific protections for minors.

Get started

1. Download ClubSy and create your account.
2. Join your club with an invitation, or register a new club.
3. Invite your staff, teams, and families.
4. Publish your first training session or match.

Do you have questions? Open the ClubSy Bot from the app or this website, or contact our team.